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Tenders & Bid Writing

Writing a tender that is competitive and makes your business stand out from other tenders will help you win the contract. It is important to understand the instructions in the tender request documents so that you can provide a strong response. 1BE will support you in this process.

Answer all questions clearly, differentiate yourself from your competitors, and demonstrate that you are a reliable, experienced, and confident business that has the ability to deliver what is required.

Writing a competitive tender does not just mean offering the lowest price. Competitive bids include adding value-added benefits that will attract or entice the organisation to deal with your business over others.

Here are some guidelines for preparing a tender:
 Present your response in a simple format: use simple, straightforward language and keep to the point.
 Know how your tender will be evaluated: provide a clear and concise response to each of the evaluation/selection criteria.
 Maximise compliance: make sure you address in detail the requirements of the tender specifications as well as the conditions of contract and tender. Generating a Compliance Matrix may be of considerable assistance to the customer and help in their assessment.
 Demonstrate your ability: draw on previous experience to provide examples, and offer certificates, samples, references and referees to further justify statements.
 Complete the price or cost schedule: ensure you have completed the price or cost schedule for all items you are tendering.
 Pitch competitively: are you offering value for money? Value for money is based on a broad assessment of all cost and benefits of each proposal.
 Provide additional information: include background information on your company's history, key employees’ profiles, services you offer and any prior experience.
 Make sure your proposal is submitted in time, giving due consideration to postal timings etc.

Make sure that you thoroughly review your tender before submission. Look for errors or mistakes, and make sure that you have answered all questions and provided all necessary information.

It is important to present a tender that is clear, concise, well thought out and planned, and that is competitive over other submissions.

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